Accounting Clerk I

Job Title: Accounting Clerk I

Division:

Promotion Potential:

Salary:

Location: St. Thomas/St. John District

Status: Open

Posted on: 08/11/2023

Deadline: 08/21/2023

Description:

JUDICIARY OF THE U. S. VIRGIN ISLANDS

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Nature of Work

This is routine clerical accounting and related work involving the maintenance of court bookkeeping and financial records and providing financial information.

Work includes processing invoices, requisitions, fund disbursements and other financial transactions, reconciling and balancing accounts, assisting in preparing reports of financial data, and performing related bookkeeping duties. This class differs from the Accounting Clerk II class by the less diverse, complex, or specialized work, the lesser consequence of error, and the closer review of work. Work requires the exercise of some judgment on bookkeeping and related problems in accordance with instructions, bookkeeping procedures, rules of court, Territorial code, court policies and procedures. Work is reviewed by the Chief Financial Officer or assigned designee by observation and in progress for accuracy, completeness, timeliness and adherence to guidelines and requirements and is subject to audit.

Essential Functions (Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed)

• Verifies, codes, posts, documents, and prepares payment of invoices and expenses; checks documents for accuracy, completeness, and compliance with contracts, policies, and procedures; enters data; refers unusual situations or questionable allocation or funding to supervisor; sets up vendor files and accounts; contacts vendors or employees to exchange information; reconciles accounts; monitors and prepares vouchers and requisitions; maintains financial records.

• Totals invoices and performs data entry of information into automated accounting system.
• Prepares government transportation requests, cash advances, statements of remittance, and petty cash vouchers.

   

   

  Knowledge, Abilities and Skills

• Some knowledge of collection and bookkeeping principles, procedures, and practices.

   

• Some knowledge of modern office practices, procedures, and equipment.

   

• Ability to learn appropriate parts of the Territorial code, accounting manual, and policies and procedures of the areas assigned.

   

• Ability to explain and apply laws, rules, policies, and procedures.

   

• Ability to learn computerized accounting and related programs.

   

• Ability to make arithmetic computations and tabulations rapidly and accurately.

   

• Ability to participate in bookkeeping and related accounting work of considerable volume.

   

• Ability to recognize and reconcile discrepancies in financial records.

   

• Ability to prepare and maintain accurate and complete financial records and assist in preparing various financial reports.

   

• Ability to understand and follow oral and written instructions.

   

• Ability to communicate ideas clearly and concisely, both orally and in writing, with a diverse group of people.

   

• Ability to explain and apply laws, rules, policies, and procedures.

   

• Ability to establish and maintain effective working relationships with co-workers, representatives of other agencies, and the general public.

   

• Ability to operate a calculator, personal computer, and other office equipment.

• Assists with processing payroll; collects and checks time and attendance sheets for accuracy, availability of leave accruals, and completeness; enters data; submits and files time sheets; prepares overtime report.

• Assembles information; verifies payments and deposits; prepares accurate and timely reports of financial data and transactions; prepares vendors 1099 report.
• Reviews vouchers for compensation of appointed counsel fees and expenses, and processes documentation for payment.
• Prints disbursement checks and related reports.
• Updates ledgers with month-end activity from St. Croix to include changes in expenditures, revenues, and encumbrances for the period.
• Other duties as assigned or required.

MINIMUM QUALIFICATIONS: (Any combination of training and work experience which indicates possession of the knowledge, abilities and skills listed above. An example of an acceptable qualification for this position is:)

Graduation from an approved high school or vocational school supplemented by completion of six hours college-level course work in accounting, business, finance or a related field or graduation from an accredited College or University and experience (six months to two years) in bookkeeping or accounting.

LICENSES AND CERTIFICATES:           None

PHYSICAL/SENSORY REQUIREMENTS:

Work is essentially sedentary with occasional walking, standing, bending, and transferring items up to 25 pounds such as papers and files. Positions may require periods of extended computer use.

WORK ENVIROMENT:     Work is performed primarily in an office setting.

To apply, candidates must submit a cover letter, resume, and Employment Application to: 

Judicial Branch Administrative Office

Human Resources Division

Attention:  Yvette Jackson,  Employee Relations Coordinator

P.O. Box 70

St. Thomas, U.S. Virgin Islands 00804

Tel: (340) 774-6680

E-mail:  [email protected]

Submissions that do not include the requested documents will not be considered. The Court will only contact applicants selected for interviews. Any applicant who needs reasonable accommodation shall advise the Court’s ADA Coordinators.