SMALL PURCHASE PROCEDURES
Procurement for small purchases is authorized when the cost is less than Fifty Thousand Dollars ($50,000.00), subject to the following.
(1)
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Less Than One Thousand Dollars ($1,000.00). When the total cost of a purchase request is less than One Thousand Dollars ($1,000.00), Procurement may be made by solicitation of one informal written quotation on the open market or, if the cost is less than Forty Dollars ($40.00), through petty cash. |
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(2)
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One Thousand Dollars ($1,000.00) or more, but less than Five Thousand Dollars ($5,000.00). When the total cost of a purchase request is One Thousand Dollars ($1,000.00) or more, but less than Five Thousand Dollars ($5,000.00), procurement shall be made by solicitation of not less than two (2) informal written quotations on the open market. Should less than two vendors respond with written quotes, additional vendors must be contacted. |
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(3)
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Five Thousand Dollars ($5,000.00) or more, but less than Fifteen Thousand Dollars ($15,000.00). When the cost is Five Thousand Dollars ($5,000.00) or more, but less than Fifteen Thousand Dollars ($15,000.00), Procurement shall be made by solicitation of not less than three (3) informal written quotations on the open market of which a written record shall be kept. Should less than three vendors respond with written quotations, additional vendors must be contacted, except that the Procurement Division may dispense with such quotations and negotiate directly with a vendor when, in the opinion of the Procurement Division, it is deemed more advantageous to the Judiciary. |
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(4)
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Fifteen Thousand Dollars $15,000 or more, but less than Fifty Thousand Dollars ($50,000). When the cost is Fifteen Thousand Dollars ($15,000) or more but less than Fifty Thousand Dollars ($50,000), the Procurement Division will obtain written quotes from at least three (3) vendors by issuing an informal Request for Quotations. |